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Basic Vocational or Prevocational Trainee Medical Officer (Post Graduate Year 2+) Recruitment

Applications for this year's intake closed on Friday 16 June 2017

Enquiries

For all enquires please contact South Australian Medical Education and Training Unit (SAMET) on 08 8226 8102 or  healthsamet@sa.gov.au and insert '2018 Basic/Prevocational (PGY2+) query' in the subject line.

Please ensure you have read the Frequently Asked Questions and answers prior to contacting SAMET.



On this page you will find information about:

  • SA Health
  • Important dates
  • What PGY2+ positions are available?
  • Pre-employment requirements
  • Minimum criteria
  • How to apply for a PGY2+ position in South Australia
  • Shortlisting and selection process
  • Resume/Curriculum Vitae (CV)
  • Referees
  • Matching candidates to positions
  • Communicating with you
  • Terms of Use
  • Frequently Asked Questions (FAQs)
About SA Health
SA Health is committed to protecting and improving the health of all South Australians by providing leadership in health reform, public health services, health and medical research, policy development and planning, and with an increased focus on well-being, illness prevention, early intervention and quality care.

SA Health is the brand name for the health portfolio of services and agencies responsible to the Minister for Health. SA Health comprises all public hospitals and health units across metropolitan and rural South Australia.

Important dates
  • Applications will open on                            Monday 22 May 2017
  • Applications close on                                  Friday 16 June 2017
  • Referee reports close on                            Friday 30 June 2017
  • Round 1 allocation will occur in                   early September 2017
  • Interviews (if required) will take place         between 10 July and 18 August 2017
Employment and term dates 2018
  • Term 1:  5 February 2018 - 8 May 2018
  • Term 2:  9 May 2018 - 7 August 2018
  • Term 3:  8 August 2018 - 30 October 2018
  • Term 4:  31 October 2018 - 3 February 2019
What PGY2+ positions are available?
Positions available in South Australian teaching hospitals include:


Basic Vocational or Pre-specialist Training positions that focus on specific specialty areas. These positions will provide you with experience in specific clinical specialties and are suitable if you know the specialty career path you wish to follow. In some cases you will need to be accepted by the relevant specialty college. Information regarding college appointment processes and deadlines can be obtained from the individual colleges.

Prevocational (General) Training positions provide further hospital experience. These positions will provide you with general rotations through medical, surgical, emergency and other units and are suitable if you have not yet decided on a specialist training programme or wish to obtain more experience.

A description of the available training positions is available via the following links:
It is recommended that you read the description for the positions that you are going to preference. Reading this information may assist you to better understand the training opportunities and tailor your application (cover letter and/or application questions).

Pre-employment requirements
All appointments are subject to:
  • verification of registration with the Australian Health Practitioner Regulation Agency (AHPRA)
  • criminal history check and subsequent clearance
  • health assessment
  • verification of immunisation status
You will not be able to commence employment if these requirements have not been satisfied. It is your responsibility to have these measures in place by the year commencement date. Your position will be reallocated to another applicant if you are unable to start on the commencement date of the clinical year.

Minimum criteria
To be eligible to apply for a PGY2+ position in South Australia:
  • You must be eligible for registration as a medical practitioner in Australia issued by the Medical Board of Australia on or before the February start date
  • There must be no restriction on the rotations that you can complete as part of your supervised training.
  • You must be available for a 12 month contract commencing on the February start date.
  • You must meet AHPRA and SA Health's recency of practice requirements. SA Health requires applicants to have practiced as a medical officer with paid employment (not an observership) within two years at the time of submitting your application.
  • You cannot have accepted a Targeted Voluntary Separation Package from SA Government within the last three years.
Refer to FAQs for further information.

How to apply for a PGY2+ position in South Australia
From 22 May 2017, you may commence your PGY2+ application through the SA Health Careers website. A link to the application will be available at the top of this web page.

When it's time to apply, ALL candidates will be required to provide an electronic copy of the following documents in their online application:

  • Resume/Curriculum Vitae (CV)
  • A copy of your passport or citizenship certificate confirming your residency status.
  • Current medical registration certificate. A print out from the AHPRA website is acceptable.
Candidates MAY be required to provide:
  • A covering letter for each position that you select, and/or
  • Answer specific questions about your skills, knowledge, experiences and career direction
International Medical Graduates with limited or provisional registration with the Medical Board of Australia MAY also be required to provide:
  • A copy of your final university transcript for your Medical degree
  • Evidence confirming the completion/progress of your overseas internship
  • Evidence confirming the status of your Australian Medical Council assessments
  • Evidence confirming the completion/progress of your supervised training in Australia
  • Evidence that you have met AHPRA's English language skills requirement for registration
During the application process:

1. You may nominate  up to four positions and rank them in order of preference (first preference is most preferred)

2. You must nominate three referees by providing their name, email address and phone number


Refer to FAQs for further information.


Selection and ranking
Following the close of applications, candidates will be ranked in order of merit. Selection and ranking processes are undertaken by the position coordinators and panel members. At a minimum, selection and ranking will be based on the information that you provide in your application, Curriculum Vitae (CV) and referee reports. Refer to specific position descriptions for further information.

The selection and ranking process may also include an interview, which will be arranged directly with you by the position coordinator/s. Interviews will be face to face, and in some circumstances via teleconference. Interviews will take place between 10 July and 18 August 2017. Following interviews your application will be scored/ranked and depending on your rank, SA Health may match you to an available position.

Recruitment into some positions occurs via a state-wide approach. This means that your application will be assessed by members from each metro LHN in regard to short-listing, interviewing and ranking. If your application is shortlisted you may be invited to attend an interview, you will have one single interview for that position type regardless of whether you preference it at multiple LHNs.

Resume/Curriculum Vitae (CV)
When writing your CV, be sure to clearly demonstrate your academic and clinical achievements to date.

Specifically, selection panels will be interested in:

  • Evidence of continuing education
  • Quality Improvement
  • Research
  • Teaching
  • The referee/s that you provide in your online application should also be noted in your CV.
 A CV template is provided in the resources section of the SA MET Unit website. This example is provided as a guide only and is not compulsory to use.

Referees
Referee reports are an essential component of the recruitment process as these reports assist panel members to make decisions about your suitability for a position.

In your application you are required to provide contact details for three referees. It is your responsibility to ensure that the contact details provided for your referees are correct and that your referees have completed their reports by the due date.

It is recommended that your referee reports are completed by a person who knows your clinical abilities and has been directly involved in supervising your clinical practice. Give careful consideration to your choice of referees. You should discuss this with your referees prior to submitting their names to ensure that they are agreeable, as well as available, to complete the referee report for you before the due date. Referee reports can only be completed online so your nominated referees must have a valid email address. The period in which referees have to complete their reports spans from 22 May/date nominated - 30 June 2017.

You may track the progress of your referee reports by logging back into your SA Health eRecruitment account. The status of your application will indicate whether one, two or three referee reports have been completed.

During the selection process, hospitals may also contact your referees in person or by phone in order to clarify any information provided in your report.

Refer to FAQs for further information.


The matching process and timing of offers
SA Health will match the best candidates to available positions according to their preferences and the ranking lists provided by position coordinators from the shortlisting process. See allocation example for further information.

There will be five+ rounds of offers. Applicants will have approximately 72 hours to respond to their offers and there will be approximately one week between rounds.   

The first round of offers will only be made to candidates who have been matched to their first preference (general training and General Practice Training included).

A break between offer rounds is required to ensure applicants can receive their highest possible preference. Rather than matching applicants to a lower preference when positions are full, the allocation halts so that if vacancies arise due to declines, the next ranked applicant will fill that vacancy, potentially giving them an offer for their higher preference.

After round 1 offers have taken place, General training and General Practice Training offers will be halted whilst second and third rounds are undertaken offering to second, third and fourth preferences for basic vocational or pre-speciality training positions.

Second, third and fourth preference general training or General Practice Training positions will be offered in rounds four and five.

Applicants will only receive one offer for a PGY2+ position through the centralised allocation system; the timing of your offer may differ from your colleagues as SA Health will do their best to get you your highest possible preference.

Although the period in which an applicant can receive an offer can be lengthy, it is hoped that by increasing the number of offer rounds applicants will have a higher chance of receiving an offer for their more preferred positions as declines are received.

Late Vacancy Management Process (LVMP)
After the offer rounds are complete, some vacancies may occur due to applicants withdrawing from their positions. Applicants who do not receive an offer throughout the centralised allocation process will be included in a Late Vacancy Management Process (LVMP) and may be contacted by position coordinators to fill these late vacancies. The position coordinator will notify the central team, which manages the PGY2+ application process, of your discussions and will instruct that an offer be made. Offers will be made via email from SA Health.

If you receive an offer through the LVMP you will not be eligible to receive any further offers.

You will be informed via email if your application will be included in the LVMP. You will be asked to withdraw your application if you are no longer seeking a PGY2+ position in South Australia.

Communicating with you
You must have a personal email address in order to apply. This email address will be used to make contact with you. SMS text messaging will also be used to communicate with you.

All correspondence, including a position offer (if one is made) will occur via your registered email address. You must ensure that you enter your email address correctly when registering your application and that you check this email, including your junk/spam folders, regularly.
 
If you do not have a personal email address you can obtain one by signing up with your internet service provider, or from one of the web based email providers such as Google, Hotmail, Yahoo or a range of others.

If you wish to receive SMS text messages please confirm your agreement in your application (First page of application - select 'yes' to receiving SMS notifications).

As all offers are communicated to you via email it is very important for you to have access to your email during the offers notification period (i.e. from September 2017 - January 2018).

If you do not respond to an offer within the specified timeframe your offer will be automatically declined and you will not receive another position offer through this application process.

In instances where you will not have access to email for a period of time it is recommended that you ask a friend or family member to monitor your emails.  

Withdrawing your application
SA Health requests that you withdraw your application in SA if you have accepted a position outside of the PGY2+ application process.

You are able to withdraw your application at any stage by logging into the electronic application system. If you accept a position offer outside of this application process you should withdraw your application from this process. Simply login to your application using your existing login details and press the withdraw button or notify SA Health via email at healthsamet@sa.gov.au

Terms of Use
The allocation process is administered by SA Health, represented by the SA MET Unit (Unit).

The allocation system is not a guarantee of placement or employment. Candidates must meet all application requirements and minimum criteria. All applications will be checked for eligibility prior to inclusion in the allocation process.

Candidates must provide complete, accurate information in order to be included in the allocation process. Applications may be terminated and/or the candidate removed from the allocation process if incomplete, false or misleading information is provided.

The Unit reserves the right to request further documentation to substantiate information provided by candidates.

The Unit may, in its absolute discretion, refuse to accept and include in the allocation process any candidate who at any previous time has failed for any reason to accept an allocated position or who resigned from employment with the Local Health Network/hospital within a period of six months of his or her appointment or who has been lawfully dismissed by the Local Health Network/hospital from his or her appointment with or without notice for serious misconduct or for failure to comply with the terms of the contract of employment.

You must provide a valid email address and phone number in order to be included in the allocation process. This is used to communicate with you regarding all aspects of your application. It is your responsibility to ensure that all contact details are correct and updated as required. Although the Unit takes all due care for ensuring that communications are sent when required, no responsibility for receipt of communications is taken.

Although the Unit takes its responsibilities in the allocation process seriously and will endeavour to take any steps reasonably and practically available to it to resolve any unforeseen issues that may arise, the Unit will not be liable to candidates for any errors or omissions that occur.

The Unit does not provide contracts of employment. If an allocation is made, this is done on behalf of the employing Local Health Network/hospital and is not a binding contract. All employment contracts and conditions of employment are matters for agreement between candidates and the employing Local Health Network/hospital.

To limit multiple acceptances across the states, candidates are required to withdraw their application with SA Health if they have accepted a position elsewhere.

The Unit reserves the right to rescind or withdraw an offer if a candidate is identified as having accepted and/or are holding multiple positions in different States and Territories of Australia. Candidates will be notified by email prior to this occurring and provided with a deadline by which to respond.

The information you provide may be used for evaluation, monitoring and quality improvement of the application and/or allocation system. This data may also be used for research. De-identified and summary results may be communicated to medical and other professionals via academic and professional methods of communication. Information may also be used to notify you of updates and new material produced.

See FAQs for further information.


Frequently Asked Questions
You will find the answer to most questions in the Frequently Asked Questions document.

Please read all of the information provided prior to contacting SA Health.

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